Observation or Assumption?

OASIS ConversationsIn workshops, I ask participants to observe what I do for two minutes. Without further explanation, I walk out of the room, then back in. Then I look under participants’ workbooks, I look behind doors, I clap, and I put my hands on my hips. I take off my shoe and put it back on. I throw a ball up in the air and take the caps off two markers and smell them. Then I ask participants, “What did you observe?”

Participants say: “You were unorganized.” “You lost something.” “You were frustrated.” “You were nervous.” “You were confused,” or “You were rude.” Some say, “You didn’t know what you were doing.” “You were upset.” “Your behavior bothered me— it was irritating.” These kinds of statements come quickly from participants. When I keep asking, “What did you observe?” they continue to state a wide range of their assumptions based on my behavior. Finally, a participant will state, “You left the room.” Another might say, “You came in the back door,” or “You threw the ball in the air.” Continue reading

Create a Positive Environment

Create a positive environment
Oasis Conversations, Soft Cover or Kindle[Excerpted from OASIS Conversations: Leading with an Open Mindset to Maximize Your Potential]

Since our definitions of respectful behavior vary, we need to sharpen the skills of talking constructively with each other to learn more. OASIS Conversations will support you in promoting more respect.

I often work with teams to have OASIS Conversations about what they need to feel respected. In one company, a manager said she wanted people to walk into her office at the scheduled meeting time. This supported her in closing the meeting she was finishing and staying on time. Another manager in the same office found it more respectful for staff to wait outside his office even if he were running late. Another person said she would feel more respected if people did not “borrow” staplers and tape off of her desk without asking her. Someone else asked that people not speak to her as they approached her desk. Often, she was occupied and speaking on a phone headset. People were not aware of it since her long hair hid the phone. Another person experienced respect when her peers in the office pitched in and helped her finish a project at the end of the day. Continue reading

Saying Good Morning? Yes or No?

Agree[Excerpted from OASIS Conversations: Leading with an Open Mindset to Maximize Your Potential]

You might think it is obvious that people should say hello and there need not be ground rules about how to greet each other and work together. Everyone should know how to behave. Interestingly, when I ask groups of people in various organizations whether they say, “Good morning!” to their colleagues, I hear a range of responses.

In some parts of the world, like the South in the United States, people routinely greet each other in offices, and even strangers are greeted with enthusiasm in shops and on the street as they pass by. In some countries, such as France, office mates greet each other formally. They say, “Bonjour, Monsieur Bonhomme”— using surnames rather than first names— even when they have known each other and worked together for years. Continue reading

Be Present and Focused

respect-energyExcerpted from: OASIS Conversations: Leading with and Open Mindset to Maximize Potential

With cell phone calls, e-mails, overbooked appointments on our calendars, and full personal lives, we are often multitasking. We try to squeeze more accomplishments into a limited time and may be left unsatisfied with their quality. This approach works for some of us, some of the time. Research conducted at Stanford University shows that our division of attention may cause stress and burnout. Even multitasking’s overall effectiveness is being questioned. The field of mindfulness and meditation is directed toward training us to keep attention on one thing at a time and to slow down our rapid pace.

The most impactful conversations generally require more devoted attention. Make sure you are paying attention to the other person as well as yourself. Continue reading

Being Authentic is Key to Connecting with Others

respectExcerpted from: OASIS Conversations: Leading with and Open Mindset to Maximize Potential

This is the third in a series of tips for more effective communication.

Focus on the goal of being authentic and true to yourself in your interactions while looking for win-win solutions. Years ago, I worried about spelling out these details of how to communicate because I thought some people might use them to manipulate others, but I don’t worry anymore. When you are not interested in another person’s needs and just your own, people seem to sense this pretty quickly. If people think you are using techniques to pull something over on them, or gain an advantage, they generally won’t be supportive in return. Although using the process to create a situation where you win and the other person loses may work a few times, in long-term relationships, it won’t. So explore your motives; make it your intention to be authentic. Reveal some of yourself, showing you are human, and have the goal of understanding others and coming to an agreement that will benefit those involved.

Tell the truth—as much of it as you know or can. Otherwise, you will lose credibility with people and they may not believe you next time. I remember a colleague who often exaggerated or simply said things that were not accurate. As people became aware of this pattern, they did not want to work with her, which caused a lot of problems for her and her coworkers.

Actually, if you have good intentions and state what is accurate, most people will be willing to work with you and grow to trust you. When you do make mistakes, acknowledge them, make amends, and move on. After a CEO apologized to staff for a difficult reorganization, staff members were able to stop fighting him and resume work. Most of the time, people will forgive you, recognizing that everyone does make mistakes occasionally. After all, we are all human.

When we are authentic and have integrity, congruence occurs with what we say (words), our posture or how we hold ourselves (body language), and our emotions or mood (tone). Seminal research by Albert Mehrabian based on experiments dealing with communicating feelings and attitudes shows that when there is incongruity, people tend to believe body language or nonverbal behavior over spoken words. In fact, his research suggests that 7 percent of a message pertaining to feelings and attitudes is in the words spoken, while 38 percent of the same message is conveyed by the tone or emotion used in speaking those words. Finally, 55 percent of the message is conveyed by facial or body expression. The more you become aware of the connection between your emotions, your body language, and your words and thoughts, the better able you will be to check in with yourself and ensure more congruity. In addition, you will be able to understand others by paying attention to their words, emotions, and body language.

Build Rapport to Allow for Better Understanding

oasis_share_04Excerpted from: OASIS Conversations: Leading with and Open Mindset to Maximize Potential

Have the intention of connecting with people by building rapport and finding common ground with them. Build rapport before launching into giving feedback or stating a need. People who are socially adept find this process easy and natural. Others say that they don’t find what they may call “small talk” easy.

Building rapport helps the person you are talking with to feel at ease and open to you and the conversation. By smiling and showing some interest, you help others feel safe and understand that you are not likely to hurt them. Inquire about or share information about something you have in common. Topics could be the weather, the commute, sports, children, vacations, something happening in the news, a company development, or health.

In workshops, I ask people to share something about themselves with the group. As we share about ourselves, we are a bit vulnerable. Invariably, in these brief conversations, participants begin to build rapport and feel connected. We often feel alone or feel that others don’t connect with what we do. When we build rapport, we feel less alone and more connected with others. Continue reading

Cultivating an Open Mindset

Excerpted from: OASIS Conversations: Leading with and Open Mindset to Maximize Potential

Make it your intention to adapt an open mindset where you are open to and appreciate “what is” and what’s unfolding as well as are optimistic about what is possible. This involves having an open-mind (curious), open-heart (compassionate), open-gut (courageous), and open-hands (welcoming and non-judgmental). Your goal is to be responsive and welcoming rather than reactive and dismissing. After reviewing your intentions before an important conversation, notice how you feel and how you are presenting yourself. Ask yourself, “Am I open or closed?” If you feel closed, you may have your arms crossed. Others typically interpret this position as being in a closed-minded state. Sometimes, I find that I am anxious or in judgment of the other person. If I am closed, others are also more likely to become closed. If I am intent on a goal, I remind myself to focus on understanding before pushing for a solution. I try to relax myself, and then I open my heart and arms to supporting openness in the relationship. Continue reading

Bring a Clear and Positive Intention (And See Positive Results!)

OASIS Conversations (Book)Excerpted from: OASIS Conversations: Leading with and Open Mindset to Maximize Potential

This is the first in a series of tips for more effective communication.

Call to mind your intention for an interaction. It’s powerful to name your intention for a conversation, at least to yourself, the person you’ll converse with, or others. By consciously declaring your intention, you are more likely to move toward this picture. For those more challenging relationships, it is useful to remind yourself frequently. For example, you might say to yourself, “Jeff and I are communicating clearly and building a trusting relationship. We experience an oasis together and create great results together.” In addition to seeing a picture, it is useful to notice how you are likely to feel in your body as your intention is realized. Perhaps you notice yourself relaxing and feeling more playful as you envision your intention being fulfilled. As you shift your body position, you will be more open so Jeff is more likely to experience you as such. Continue reading